What it is: Artists at Tokyo, OK are merchants who may sell anything that is related to their own personal hard work, craft or designs.
What it is NOT: Those selling manufactured/pre-packaged items such as DVDs, keychains and plushies, etc. Please visit the VENDOR page if you sell these items.
Those wishing to spread the word about an event (e.g. local/regional conventions or gatherings) or product (e.g. creators of online webcomics or local/regional authors) should visit the EXHIBITOR page.
APPLICATION & SELECTION
Artist selection is 100% juried. As all applications will be reviewed, artists MUST submit a way to view their work - website, tumblr, Facebook photo gallery, etc. Artists interested can apply via the Artist Consideration Form.
This is strictly an application and does not guarantee you a space at the convention.
If you are invited to join the Shopping Bazaar, you will receive an email with a registration link. Payment is due upon completion of the registration form and your space is not guaranteed until payment is made. All applications should receive a response; if you have not received one within 7-10 business days of your application, please use the contact form and select “Artists”.
Please note, artists are more than welcome to share space; however, we must be informed prior to the convention.
Approximately 30 days prior to the convention, artists will receive an email with all load-in/out information.
COST & CANCELLATION
Each table for an artist is $225 which includes all applicable taxes and fees.
One (1) 6’ table
Two (2) full weekend badges
Two (2) chairs/table
Dedicated Internet Access
Please note, any artist can purchase up to two (2) tables.
Additional items available:
Access to electricity - $10
Additional badges - $50
Tablecloth - $5
Please note, there is a max of four (4) badges allowed per table purchased.
Additional item fees may be invoiced separately after table purchase.
For spaces purchased through November 30, 2023, full refunds can be requested through December 31, 2023. All cancellations after December 31, 2023 through March 7, 2024 will receive a 50% refund. No refunds will be issued after March 7, 2024. Rollovers can be requested in lieu of a refund.
AT THE CONVENTION
OS4CA is unable to provide staff for set-up. As a part of the Shopping Bazaar, there is a reason we provide 2 badges and additional badges at a discounted price. We do not have the staff to help you with your table and run the convention. As an Artist, we ask that you bring sufficient staff to man and secure your tables.
Hours of Operation: The Shopping Bazaar is open all three days of the convention, from 2p-7pm on Friday, 10am-7pm on Saturday, and 10am-5pm on Sunday. OS4CA reserves the right to change these hours at any point.
If the Artist Bazaar is located in a space that can be locked after the general hours of operation are completed, exclusive access for Sakura Club members, staff, and volunteers will take place for the first hour of operation each day. General public access will begin after that first hour.
Keep in Mind
Please keep your products, displays and staff within your purchased space and out of traffic aisles.
You may ONLY sell items related to your own personal hard work, crafts or designs.
Artists are expected to have someone at their table at all times that the Shopping Bazaar is open.
Please be respectful to the convention attendees by keeping your displays family friendly.
As noted below in the ADULT PRODUCTS POLICY, hentai, yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the shopping bazaar or anywhere on the premises.
Artwork, Copyright and Trademark
While the clear majority of the entertainment industry is not only tolerant but also very supportive of the Artist community and fan art, there are restrictions. Due to changes in federal law concerning copyright and trademarks please follow these rules:
Symbols and logos that are classified as Trademarked cannot be used or sold. Examples can range from a company logo like Funimation’s or even symbols like the Flamel from Fullmetal Alchemist.
Artwork and Crafts must be “one of a kind” and not available from any official source. You CANNOT copy an already existing piece of art or merchandise sold by a licensed distributor.
If you are asked to remove an item due to copyright or trademark concerns, please remove it promptly and without discussion. This is to protect you as well as the event. Refusal or sell the item after being asked to remove it will result in your removal from the event.
Adult Products Policy
Merchants may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the Event venue.
Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of Tokyo, OK and the proper authorities may be notified.
Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the Shopping Bazaar or anywhere on the premises.
This is a family-oriented convention that welcomes people of all ages and backgrounds.