Staffing @ OS4CA
The Oklahoma Society for Culture Appreciation (OS4CA) is an organization dedicated to promoting education and community through entertainment. We do this by producing events, programs, and initiatives that celebrate arts, culture, fandom, and shared experiences across Oklahoma.
Our work is powered by people. Individuals who want to contribute their time, skills, and passion toward building welcoming, well-run, and impactful experiences. Whether you are supporting a single event or helping sustain the organization year-round, staffing with OS4CA is about service, collaboration, and stewardship of the communities we serve.
The Oklahoma Society for Culture Appreciation is a registered 501(c)3 Non-Profit Organization.
Donations are Tax Deductible to Extent Allowed by Law.
EIN: 85-3846414
Working with OS4ca
Staffing with OS4CA means being part of a mission-driven organization that values professionalism, inclusivity, and thoughtful operations. We operate as a distributed organization year-round, with on-site activation during events and programs. Many roles are remote or hybrid in nature, while others are hands-on during event or program execution.
Opportunities with OS4CA may include:
-
Supporting arts, culture, and educational programming
-
Building practical experience in nonprofit and event operations
-
Contributing to long-term community initiatives
-
Developing leadership, organizational, or technical skills
-
Collaborating with a diverse group of volunteers, staff, creatives, partners, and guests
OS4CA offers multiple ways to be involved, each with different expectations, responsibilities, and time commitments. Understanding these distinctions is important when deciding how you would like to participate.
Ways to Get Involved
Event Staff (Event-Specific Volunteering)
Event Staff are volunteers who support a specific OS4CA event during its on-site execution. These roles are focused on making each event safe, organized, and welcoming for attendees, guests, vendors, and partners.
Event Staff roles may include support in areas such as:
• Operations and logistics
• Guest and attendee services
• Programming and activities
• Access control and safety support
Event Staff commitments are short-term and event-specific. Training, scheduling, and responsibilities are tied directly to the individual event.
Important Note:
Volunteering as Event Staff is separate from year-round organizational staffing. Signing up for an event does place you as an active volunteer on our register, but does not place you into OS4CA’s ongoing Support Staff structure.
Events Currently Recruiting:
Organizational Staff (Year-Round Involvement)
Organizational Staff support OS4CA as an organization, not just a single event. These roles help maintain continuity, quality, compliance, and growth across all programs and initiatives.
These roles are comprised of
-
Entry-Level Department Support Staff,
-
Department Specalists,
-
including unique roles within our Community Engagement Department.
-
-
and Department Heads
Organizational Staff roles typically involve:
-
Ongoing or long-term commitment
-
Work that occurs between event cycles, not just during events
-
Supporting departments, systems, planning, and community initiatives
-
Greater responsibility and accountability within OS4CA’s structure
Some individuals begin their involvement with OS4CA as Event Staff and later apply for Organizational Staff roles. Movement between these is intentional and based on organizational needs, role availability, and mutual fit.
OrganizationAL Staff
Roles Available for Review
Support Staff
Support Staff assist OS4CA departments and programs on an ongoing basis. These roles are essential to keeping the organization functioning smoothly throughout the year.
Support Staff roles typically:
-
Are task-focused and operational
-
Support a specific department or function
-
May be remote, hybrid, or event-activated as needed
-
Require reliability, communication, and adherence to organizational policies
These roles are ideal for individuals looking to contribute consistently without taking on formal leadership responsibilities.
Currently Seeking Support Staff For:
Social Media Content Creator
Social Media · Communications & Technology (ACT)
Social Media Content Creators support OS4CA’s primary social platforms by developing and publishing engaging content that reflects the organization’s voice, values, and programming.
Primary Responsibilities:
-
Create original social media content (graphics, short videos, captions, reels, etc.)
-
Assist with content scheduling and platform-specific formatting
-
Support event promotion, announcements, and community highlights
-
Coordinate with Creative Arts and Communications leadership as needed
Ideal For:
Individuals with experience in social platforms, content creation tools, and brand-aware messaging who want to support a nonprofit organization’s public presence.
Cinematographer
Creative Arts · Communications & Technology (ACT)
Cinematographers support OS4CA by capturing video footage at events, community activations, and special projects.
Primary Responsibilities:
-
Capture high-quality video footage on-site
-
Follow shot lists and creative direction when provided
-
Coordinate with Video Editors for post-production needs
-
Maintain awareness of safety, access, and consent requirements
Ideal For:
Individuals comfortable working on-site with cameras and audio equipment in live environments.
Street Team Member
Community Engagement · Communications & Technology (ACT)
Street Team Members represent OS4CA in the community by assisting with outreach, tabling, flyering, and partner-facing initiatives.
Primary Responsibilities:
-
Support community outreach at local events, festivals, and pop-ups
-
Assist with tabling, informational materials, and public engagement
-
Represent OS4CA professionally in public-facing environments
-
Provide feedback and insights from community interactions
Ideal For:
Outgoing individuals who enjoy in-person engagement and community representation.
Content Creator: Community Programs
Social Media · Communications & Technology (ACT)
This role focuses specifically on creating content that highlights OS4CA’s community programs, partnerships, and outreach efforts.
Primary Responsibilities:
-
Produce content showcasing initiatives, partners, & local impact
-
Support storytelling around community engagement and education
-
Adapt content for multiple platforms and audiences
-
Collaborate with Community Engagement and Social Media leadership
Ideal For:
Content creators who are community-minded and interested in telling stories beyond event promotion.
Graphic Designer
Creative Arts · Communications & Technology (ACT)
Graphic Designers support OS4CA’s visual identity by creating graphics used across digital, print, and event materials.
Primary Responsibilities:
-
Design graphics for social media, promotions, signage, and programs
-
Follow established brand guidelines and templates
-
Collaborate with Content Creators and Communications leadership
-
Prepare assets for both digital and print use
Ideal For:
Designers with experience in Adobe Creative Suite, Canva, or similar tools who enjoy nonprofit and event-focused design work.
Asset Transport
Site Support · Logistics (ALOG)
Asset Transport Team Members assist with the movement of organizational assets between storage, venues, and deployment sites.
Primary Responsibilities:
-
Transport approved assets safely and securely
-
Assist with loading, unloading, and basic inventory checks
-
Coordinate with Logistics leadership on schedules and routing
-
Follow chain-of-custody and asset handling procedures
Ideal For:
Reliable individuals comfortable with physical tasks and logistical coordination.
Content Coordinator: Community Programs
Social Media · Communications & Technology (ACT)
The Content Coordinator for Community Programs focuses on organizing, planning, and aligning social media content related to OS4CA’s community initiatives and year-round programs.
Primary Responsibilities:
-
Coordinate content needs for community programs and initiatives
-
Maintain content calendars specific to community engagement efforts
-
Liaise between Community Engagement and Social Media teams
-
Ensure messaging consistency across platforms
Ideal For:
Individuals with strong organizational skills who enjoy coordinating across teams and managing content workflows.
Video Editor
Creative Arts · Communications & Technology (ACT)
Video Editors assist with post-production for promotional, recap, and informational video content.
Primary Responsibilities:
-
Edit short-form and long-form video content
-
Assemble footage from events, interviews, and community programs
-
Optimize videos for various platforms and formats
-
Coordinate with Cinematographers and Content Creators
Ideal For:
Individuals with video editing experience who enjoy storytelling through motion and sound.
Event Asset Deployment
Site Support · Logistics (ALOG)
Event Asset Deployment Team Members focus on setting up, staging, and breaking down assets for OS4CA events.
Primary Responsibilities:
-
Deploy signage, barriers, equipment, and support assets on-site
-
Assist with layout execution and site preparation
-
Support teardown and post-event asset recovery
-
Work closely with Site Support and Safety teams
Ideal For:
Individuals who enjoy hands-on event operations and on-site teamwork.
Special Projects Asset Deployment
Site Support · Logistics (ALOG)
This role supports micro-events, pop-ups, partner activations, and special displays, rather than large-scale events.
Primary Responsibilities:
-
Deploy assets for small-scale or off-site activations
-
Support displays at partner locations or community events
-
Adapt deployment plans to non-traditional environments
-
Coordinate closely with Logistics and Community Engagement teams
Ideal For:
Reliable individuals comfortable with physical tasks and logistical coordination, as well as organization representation.
Department Specialists:
Department Specialists provide focused expertise or advanced support within a department. These roles often involve defined responsibilities or subject-matter knowledge that supports both daily operations and long-term planning.
Department Specialists roles typically include:
-
Oversight of a specific function, tool, program, or workflow
-
Coordination with Support Staff and Department Heads
-
Documentation, process improvement, or quality assurance responsibilities
These roles carry higher expectations for coordination, accountability, and organizational awareness.
Currently Seeking Specialists For:
Community Development Platform Manager: LINC UP
Community Engagement · Communications & Technology (ACT)
The Community Development Platform Manager oversees the operational and content health of LINC UP, OS4CA’s year-round community engagement framework.
Primary Responsibilities:
-
Manage and maintain LINC UP’s digital platform(s) and tools
-
Coordinate updates, features, and content needs in alignment with community goals
-
Serve as a liaison between Community Engagement, Technology, and Communications
-
Monitor platform usage, engagement trends, and improvement opportunities
-
Ensure platform operations align with OS4CA policies and standards
Ideal For:
Individuals with experience in platform management, community tools, or digital systems who enjoy balancing technical coordination with community impact.
Event Calendar & Forum Program Manager
Community Engagement · Communications & Technology (ACT)
The Event Calendar & Forum Program Manager oversees the community-facing calendar & discussion tools, supporting visibility & connection across local events.
Primary Responsibilities:
-
Manage submissions, approvals, and organization of event listings
-
Oversee moderation and structure of community forums or discussion spaces
-
Coordinate with partners and community members to maintain accurate listings
-
Ensure content aligns with OS4CA’s mission and community standards
-
Identify opportunities to expand participation and usefulness of the platform
Ideal For:
Individuals with experience in community management, tools, or digital systems who enjoy balancing technical coordination with community impact.
Community Development Program Managers
Community Engagement · Communications & Technology (ACT)
Community Development Program Managers support the planning, coordination, and execution of a community program.
Primary Responsibilities:
-
Support development and coordination of community-focused programs
-
Assist with program planning, documentation, and implementation
-
Coordinate with other Program Managers and Community Engagement leadership
-
Track program progress and identify areas for growth or refinement
-
Support pilots, new initiatives, and evolving community needs
Ideal For:
Individuals with nonprofit, community organizing, or program coordination experience who are adaptable and interested in shaping emerging initiatives.
Partner Manager
Community Engagement · Communications & Technology (ACT)
Partners · Communications & Technology (ACT)
The Partner Managers support OS4CA’s relationships with partner organizations, businesses, and institutions that collaborate on events, programs, or initiatives.
Primary Responsibilities:
-
Serve as a point of contact for partner communications and coordination
-
Support onboarding and relationship maintenance for assigned partners
-
Track partner involvement across programs and events
-
Coordinate internally to ensure partner needs and commitments are met
-
Assist with documentation and reporting related to partnerships
Ideal For:
Individuals with strong communication and relationship management skills who enjoy working with external organizations.
Community Ambassador & Street Team Program Manager
Community Engagement · Communications & Technology (ACT)
This role oversees OS4CA’s Community Ambassador and Street Team efforts, ensuring consistent representation and effective outreach.
Primary Responsibilities:
-
Coordinate recruitment, onboarding, and scheduling for ambassadors and street team members
-
Develop guidelines, materials, and expectations for public-facing engagement
-
Serve as a primary point of contact for outreach activations and tabling
-
Coordinate with Communications and Logistics for materials and deployment
-
Gather feedback from ambassadors and interactions
Ideal For:
Individuals with experience managing volunteer teams, outreach programs, or public engagement initiatives.
Charity Program Manager
Charity · Communications & Technology (ACT)
The Charity Program Manager supports OS4CA’s charitable programming during events coordinating auctions, donations, and fundraising activities on-site ensuring charitable initiatives are organized, and well-managed throughout events.
Primary Responsibilities:
-
Coordinate on-site charity activities during events
-
Serve as the primary point of contact for Charity during events
-
Support collection, tracking, and secure handling of donated items and funds in coordination with Finance
-
Assist with scheduling, staffing, and operational flow for charity spaces
-
Assist with post-event reconciliation, documentation, and reporting
Ideal For:
Individuals with strong organizational and communication skills comfortable working in event environments.
Department Heads:
Department Heads provide strategic and operational leadership for an organizational function or department.
Department Head roles typically involve:
-
Oversight of a department or sub-department
-
Planning, staffing, and operational coordination
-
Ensuring compliance with OS4CA policies and standards
-
Participating in long-range planning and post-event reviews
These roles carry higher expectations for coordination, accountability, and organizational awareness.
Currently Seeking Department Heads For:
Head of Legal | Government Relations
Operations · AOPS
The Head of Legal | Government Relations oversees OS4CA’s legal posture and regulatory engagement, ensuring the organization operates in compliance with applicable laws and maintains appropriate relationships with government entities.
Primary Responsibilities:
-
Monitor legal and regulatory requirements relevant to nonprofit operations and events
-
Coordinate with external legal counsel when needed
-
Advise leadership on compliance, risk, and governance matters
-
Support contract review, policy alignment, and regulatory filings
-
Serve as a liaison for government or municipal coordination when required
Ideal For:
Individuals with legal, regulatory, or public policy experience who understand nonprofit governance and compliance environments.
Head of Public Relations Operations
Communications & Technology · ACT
The Head of Public Relations Operations leads OS4CA’s public-facing communications strategy, managing how the organization is represented to media, partners, and the public, as well as overseeing the teams responsible for messaging, creation, & media relations.
Primary Responsibilities:
-
Develop and oversee public relations strategies and messaging
-
Coordinate press releases, media inquiries, and official statements
-
Serve as a point of escalation for public-facing communications
-
Align PR efforts with organizational priorities and events
-
Coordinate with Social Media, Creative Arts, and Community Engagement teams
-
Drive creation of online video content
Ideal For:
Individuals with experience in public relations, media strategy, or communications leadership.
Head of Social Media
Public Relations Operations · ACT
The Head of Social Media oversees OS4CA’s social media presence across platforms, ensuring consistent voice, tone, and strategic alignment across organizational, program, and event-based channels.
Primary Responsibilities:
-
Set social media strategy, standards, and content direction
-
Oversee Content Creators and Coordinators within Social Media
-
Ensure alignment between organizational, program, and event channels
-
Monitor platform performance and adjust strategy as needed
-
Coordinate with PR and Creative Arts for cohesive messaging
Ideal For:
Experienced social media professionals with leadership and content strategy experience.
Head of Community Engagement
Communications & Technology · ACT
The Head of Community Engagement oversees OS4CA’s year-round community programs, outreach efforts, and engagement platforms.
Primary Responsibilities:
-
Provide strategic oversight for community-focused programs and initiatives
-
Supervise Program Managers, Platform Managers, and outreach efforts
-
Align community engagement activities with OS4CA’s mission
-
Coordinate with Partners, Communications, and Logistics teams
-
Support growth, evaluation, and refinement of engagement efforts
Ideal For:
Individuals with strong backgrounds in community organizing, nonprofit programs, or engagement strategy.
Head of Partners
Community Engagement · ACT
The Head of Partners leads OS4CA’s partner strategy and relationship management across events and programs.
Primary Responsibilities:
-
Develop and oversee partner engagement frameworks
-
Supervise Partner Managers and related staff
-
Ensure consistent partner onboarding and communication
-
Coordinate internally to fulfill partner commitments
-
Support long-term relationship building and strategic alignment
Ideal For:
Individuals with partnership development, sponsorship, or relationship management experience.
Head of Exhibitors – External
Shopping Bazaar · AFN
The Head of Exhibitors – External oversees external exhibitor operations, including outdoor exhibitors, large-scale displays, and non-interior vendor placements.
Primary Responsibilities:
-
Manage policies, procedures, and oversight for external exhibitors
-
Coordinate exhibitor logistics with Finance, Logistics, and Safety teams
-
Ensure compliance with contracts, site rules, and financial requirements
-
Support exhibitor experience from application through load-out
-
Contribute to planning for scalable exhibitor operations
Ideal For:
Individuals with experience in vendor management, outdoor events, or large-scale exhibitor operations.
Head of Gaming - Digital
Programming · APG
The Head of Gaming – Digital oversees the planning, coordination, and operation of electronic local and online gaming programming across OS4CA events and activations.
Primary Responsibilities:
-
Plan and manage digital gaming programming, including tournaments, free-play areas, and special digital gaming events
-
Oversee scheduling, registration workflows, and participant flow for digital gaming activities
-
Coordinate with digital gaming vendors, sponsors, and exhibitors for demos, promotions, and prizes
-
Manage setup, operation, and teardown of digital gaming spaces, including equipment oversight
-
Supervise on-site digital gaming staff and volunteers to ensure smooth event execution
Ideal For:
Individuals with experience in digital gaming operations, tournament organization, or esports-adjacent event management who are comfortable balancing technical logistics, participant experience, and cross-department coordination across both large conventions and smaller activations.
Head of Site Support
Logistics Operations · ALOG
The Head of Site Support oversees the transport, staging, and logistical handling of organizational assets across OS4CA events and activations.
Primary Responsibilities:
-
Manage transport of assets between storage, venues, and activation sites
-
Oversee on-site staging, load-in, and load-out operations
-
Maintain asset tracking, chain-of-custody, and condition reporting
-
Coordinate closely with Site Management at large events, where Site Management determines placement and performs final setup
-
Assume full transport and setup responsibility for micro events, pop-ups, and activations
-
Develop and maintain SOPs for scalable asset deployment
Ideal For:
Individuals with experience in event logistics or operations managing assets across both large-scale events and small activations.
Head of Gaming - Tabletop & Specialty
Programming · APG
The Head of Gaming – Tabletop & Specialty oversees the planning, coordination, and operation of tabletop and specialty gaming programming across OS4CA events and activations.
Primary Responsibilities:
-
Plan and manage tabletop and specialty gaming programming, including board games, TCGs, RPGs, miniatures, and specialty formats
-
Oversee scheduling, sign-ups, and session flow for tournaments, campaigns, and free-play areas
-
Coordinate with tabletop and specialty gaming vendors, sponsors, and exhibitors for demos and promotional activities
-
Ensure appropriate supplies are staged, maintained, and replenished
-
Supervise on-site tabletop gaming staff, hosts, and volunteers to maintain consistent operations
Ideal For:
Individuals with experience in tabletop gaming communities, organized play, or specialty gaming events who are adept at managing schedules, space, and participant engagement across both large conventions and smaller pop-up or community-focused activations.
Head of Quality Assurance
Strategic Planning · ASC
The Head of Quality Assurance ensures OS4CA maintains high standards across operations, staffing, programs, and events.
Primary Responsibilities:
-
Develop and oversee quality standards and review processes
-
Conduct evaluations of programs, departments, and events
-
Identify gaps, risks, and opportunities for improvement
-
Support post-event reviews and organizational assessments
-
Assist Various Departments in Quality and proofreading reviews
-
Coordinate with Directors and Department Heads on corrective actions
Ideal For:
Individuals with experience in quality management, process improvement, or organizational assessment.
If you are interested in any of the roles currently posted, please reach out to hr@oklahomaculture.org with a brief introduction. Please list the role(s) you are interested in, relevant experience, and relevant materials.
A member of OS4CA’s Staff Coordination team will follow up with next steps, additional details, or questions as appropriate. Availability and placement are based on organizational needs, role fit, and timing.
Donate
DONATE TO OS4CA
Donations allow us to continue producing events and additional educational programming.
Current Donations will be applied to: 2026 Event & Community Volunteers
Frequency
One time
Monthly
Amount
$5
$10
$15
Other